Team Coordinator

The next great challenge is coming:

Room 8 Studio is looking for a talented Team Coordinator to support our Art team with management, as well as a variety of operational and administrative tasks. In this role, you’ll be responsible for day-to-day coordination, ensuring smooth workflows, and helping the team achieve their KPIs. We’re looking for a true multitasking hero — someone who can easily switch between different types of tasks and step in whenever the team needs support.

Requirements

• Strong organizational and multitasking skills, ability to manage multiple parallel tasks;
• High attention to detail when working with data, documentation, and tracking;
• Confident use of Excel;
• Experience with task tracking tools like Jira;
• Ability to gather, structure, and analyze basic performance data;
• Good written communication skills, including taking meeting notes and preparing summaries;
• Ability to collect and consolidate feedback from different stakeholders;
• Comfortable participating in team syncs and supporting follow-ups;
• Basic understanding of team workflows and coordination processes;
• Proactive mindset and willingness to help with day-to-day team needs;
• Ability to coordinate with IT and Admin teams to resolve operational issues;

Would be a plus

• Experience in game development or working with creative teams

Responsibilities

• Support day-to-day team activities;
• Assist with gathering data for team and sub-division performance analysis;
• Maintain and update capacity planning documents based on input from Team Leads / Managers;
• Support onboarding and adaptation of new team members;
• Collect and organize feedback for performance evaluations;
• Prepare materials and data for evaluation and 1:1 syncs;
• Participate in team meetings and document key points (meeting notes / protocols);
• Monitor and track team members’ time tracking;
• Support management of time-off  requests;
• Coordinate with IT and Admin teams to help resolve operational issues;
• Support day-to-day team activities;
• Help create and assign tasks (including in Jira) for portfolio publishing and tracking permissions;