Immigration Specialist
We are seeking an Immigration Specialist to join our team and support the management of immigration processes for employees and stakeholders.
If you excel in a fast-paced setting, have exceptional attention to detail, and are passionate about delivering top-tier service, this position is a great match for you. Be part of a team that emphasizes collaboration, compliance, and operational excellence.
Responsibilities
- Manage the preparation of required documents for Polish work and residence permits, including initial applications, renewals, job condition adjustments, and maintaining legal immigration statuses
- Prepare employer-side paperwork for Polish visas, work permits, and residence permits
- Work closely with immigration vendors to ensure smooth and efficient operations
- Serve as the primary contact for employees, managers, and HR teams throughout the immigration process
- Deliver accurate information and on-demand assistance to stakeholders while upholding service-level agreements
- Track immigration case statuses, address challenges, and implement effective solutions on an ongoing basis
- Identify areas for process enhancement and actively implement improvements to streamline workflows
- Inform employees of corporate policies and ensure compliance with immigration regulations and company standards
- Provide regular updates on case progress, gather feedback from stakeholders, and generate reports for management evaluations
- Ensure adherence to organizational policies, immigration laws, and data protection requirements, including GDPR compliance
- Collaborate with HR teams, managers, vendors, and government authorities to deliver compliant immigration solutions
- Monitor expiration dates of permits and other critical deadlines to ensure timely actions and follow-ups
- Consistently produce high-quality work within deadlines, both independently and under minimal supervision
Requirements
- Bachelor’s or Master’s degree in a relevant field
- At least one year of professional experience in Immigration, Global Mobility, HR, or a related domain
- Ability to comply with established procedures while identifying opportunities for improvement
- Strong problem-solving, negotiation, and decision-making skills
- Quick learner with the ability to prioritize tasks and take initiative in a fast-paced environment
- Excellent organizational and planning skills
- Ability to remain resilient and perform effectively under tight deadlines
- Proven track record of successful collaboration with cross-functional teams to achieve results
- Strong interpersonal and communication skills with a focus on stakeholder satisfaction and service excellence
- Ability to establish and maintain positive relationships with stakeholders to ensure successful outcomes
- Commitment to confidentiality and sound judgment in handling sensitive information
- Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
- Interest in using AI tools (e.g., Microsoft Copilot, ChatGPT) to enhance workflows and boost productivity
- Interest in identifying process optimization opportunities and improving operational efficiency
- Fluency in English and Polish, with a minimum B2 level in both written and spoken communication
