Team assistant

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

The role

We're looking for a assistant to join our Communications team. This role sits at the heart of our day-to-day operations - supporting the team with vendor and contract management, event organization, executive assistance, and operational tasks. You'll work closely with colleagues across different departments, acting as a trusted coordinator who keeps things moving and anticipates what's needed.

Your responsibilities will include:

Vendor and contract management

• Own vendor management end-to-end: support vendor selection and onboarding, coordinate contracting, and manage ongoing payment and invoice processes.
• Act as a connector between legal, project teams, and external vendors to facilitate contract terms negotiations, ensuring alignment and timely sign-off.
• Maintain accurate records of agreements, renewals, and vendor relationships.

Event organization

• Plan and deliver team events end-to-end, including offsites, team-building activities, and external-facing gatherings; from concept and budgeting through logistics, vendor coordination, and on-the-day execution.
• Partner with internal stakeholders to align events with broader team goals.

Operational and administrative support

• Maintain shared drives, workspaces, and documentation so the team has easy access to what they need.
• Take meeting notes and track next steps, owners, and deadlines.

Process improvement

• Continuously look for ways to improve how the team works — spotting inefficiencies, proposing better workflows, and putting simple systems in place.
• Use AI tools thoughtfully to streamline administrative work and free up time for higher-value activities.

Personal assistance and scheduling

• Provide PA support to our CCO and Department heads, including travel booking, itinerary management, and calendar ownership across multiple time zones.
• Coordinate internal and external meetings, ensuring agendas, briefing materials, and follow-up notes are prepared where needed.

We expect you to have:

• Bachelor's degree, ideally in Business Administration, Communications, or a related field.
• 1–3 years in a team assistant, office coordinator, executive assistant, or administrative support role.
• Previous experience in a fast-paced, cross-functional team environment.
• Exposure to vendor management, contracting, or event coordination is a strong plus.
• Fluency in English (written and verbal).

Competencies:

• Proactivity as a default: you anticipate needs, take initiative, come up with solutions and move things forward without waiting to be asked.
• Problem solver: you notice when something could work better and you're willing to fix it.
• AI literacy: you're comfortable using AI tools (or eager to learn) to work more efficiently, and curious about how they can improve day-to-day processes.
• Organization and time management: you juggle multiple calendars, workstreams, and deadlines without losing the thread.
• Relationship building: you build genuine, trust-based relationships with colleagues, vendors, and stakeholders.
• Attention to detail: you're careful with scheduling, documentation, contracts, and follow-ups.
• Clear, professional communication: you write and speak with clarity and warmth, adapting your tone to different audiences.
• Flexibility: you're comfortable supporting meetings and coordination across multiple time zones when needed.

Benefits & Perks:

• Competitive compensation
• Career growth and learning opportunities
• Flexibility and ownership
• Collaborative and innovative culture
• Opportunity to work on impactful AI projects
• International environment and talented teams

What's it like to work at Nebius:

Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI

Equal Opportunity Statement:

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.

If you need accommodations during the application process, please let us know.