Receptionist (m/f/d)

We’re looking for a Receptionist to join our team in Berlin, Germany in an on-site working mode. This is a part-time role on a 1-year fixed-term contract. In this position, you will provide professional front-desk service, ensuring a welcoming, efficient and safe office environment for employees and visitors. You will manage day-to-day operations across reception, office administration and vendor coordination, helping maintain smooth business processes and a positive workplace experience.

This role offers an opportunity to contribute to an organized, high-quality work environment while engaging with a diverse range of stakeholders.

Responsibilities

• Ensure a user-friendly, safe and sustainable office environment, addressing necessary repairs promptly
• Offer professional reception services to visitors and handle incoming phone calls, providing clear responses and escalating inquiries when needed
• Conduct office orientation for new starters, including provision of equipment and induction support
• Arrange and manage meetings or conference calls, ensuring meeting rooms remain clean and functional
• Administer invoice processing, approvals and payment follow-ups while supporting general administrative tasks
• Coordinate with remote IT support and local accountant to ensure smooth office operations
• Monitor office expenses and manage supplier relationships to maintain cost-effective agreements
• Manage mail processes including distribution of incoming mail and organization of courier shipments
• Assist in planning and implementation of office events such as offsite meetings, conferences and team gatherings

Requirements

• Previous front-of-house receptionist experience
• High standard of written and spoken German and English with a professional telephone manner
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and confident use of the internet
• Strong organizational skills with the ability to prioritize a busy schedule while maintaining attention to detail
• Effective communication and interpersonal skills to liaise with people at all levels
• Positive, proactive attitude in identifying issues early and responding to internal and external inquiries
• Resourcefulness, resilience and punctuality
• Ability to handle sensitive data with discretion
• Problem-solving mindset with willingness to propose improvements