Office Operations and Procurement Coordinator (Categorie Protette L.68/99)
The Office Coordinator will support the day-to-day activities of both the Milan and Turin offices. The role is mainly focused on procurement operations (approximately 75% of the responsibilities). This includes managing purchasing-related tasks and ensuring procurement processes run smoothly.
The remaining 25% of the role involves supporting general office operations and administrative activities across both locations.
This position is well suited for someone who enjoys operational work, particularly in procurement, while also being comfortable handling office and administrative tasks in a dynamic, multi-location environment
WHAT YOU’LL DO
Procurement:
- Process purchase requests for IT hardware, software, office supplies, and services.
- Create and manage purchase orders; track deliveries and maintain accurate procurement records.
- Partner with internal teams to clarify requirements and ensure timely fulfillment.
- Coordinate with vendors on quotes, pricing, delivery timelines, and order details.
- Support sourcing activities by identifying suppliers, comparing offers, and maintaining the vendor database.
- Ensure compliance with procurement policies, approval workflows, and documentation standards.
Office Operations and Administrative Support:
- Support day-to-day office operations in Milan, including supplies, deliveries, meeting rooms, and visitor coordination.
- Coordinate local office events, team lunches, and executive visits.
- Serve as a point of contact for employee office-related requests.
- Provide remote operational support for the Turin office (supplies, shipments, equipment logistics).
- Support travel-related administrative tasks, manage the internal travel mailbox, and coordinate with external agencies.
- Assist with general administrative tasks, including onboarding/offboarding and system updates, as needed.
WHO WE’RE LOOKING FOR
- Experience in procurement administration, office coordination, or a related operational role.
- Strong organizational skills with high attention to detail and accuracy.
- Ability to manage multiple tasks, follow structured processes, and meet deadlines.
- Clear and professional communication skills in Italian and English.
- Comfortable working independently while collaborating with cross-functional teams.
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
Nice to Have:
- Experience using procurement or ERP systems (e.g., Coupa, SAP, Oracle).
- Basic knowledge of IT hardware, software, and related purchasing categories.
- Experience supporting vendor coordination, sourcing, or contract-related activities.
WORK LOCATION:
- Milan office — minimum of 3 days per week onsite.
- Additional onsite presence may be required for executive visits or office events.
- Turin office — supported remotely; onsite presence is rarely required.
*Please submit your resume and application in English
WHO WE ARE
A Swiss company founded in Singapore in 2003, Acronis offers over twenty years of innovation with 15 offices worldwide and more than 1800 employees in 50+ countries. Acronis Cyber Protect is available in 26 languages in 150 countries and is used by over 20,000 service providers to protect over 750,000 businesses.
Our corporate culture centers on innovation, accountability, and impact. We encourage our people to think boldly, challenge conventional approaches, and take ownership of outcomes. As a member of our global “A-Team,” you’ll operate in a high-growth, fast-paced environment where resilience, adaptability, and a commitment to continuous improvement drive success.
OUR INTERVIEW PRACTICES
To ensure a fair and genuine hiring process, candidates are expected to participate in interviews without the use of AI tools, automated prompts, or third-party assistance. Interviews are designed to assess individual skills, experience, and communication style and we value authentic, real-time interaction.
Use of AI or external assistance during live interviews may result in disqualification. For roles where AI skills are being evaluated, permitted use of AI tools will be clearly communicated in advance. Candidates may be asked to disable virtual backgrounds or participate in in-person interviews. All employment offers are contingent upon successful completion of applicable criminal, education and identity background checks
Acronis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, marital status, national origin, physical or mental disability, medical condition, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations and ordinances.
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