Office Manager - Malta
About the Role
We’re on the hunt for a highly organized and quick-thinking Office Manager to join our fast-paced team in Malta. This is a full-time, in-office role where you’ll be the person everyone turns to when things get hectic.
If you’re the type who thrives under pressure, keeps calm while juggling ten things at once, and doesn’t shy away from a bit of chaos, this could be for you. This role will ensure a smooth execution of day-to-day operational activities and support in administrative, analytical tasks and project implementation.
Reporting Line: Office Management Team Lead
Worksite: On Site
Responsibilities
You will be the core of our operations. Your key responsibilities include:
- Office Management: Be the manager of the office and keep it running like clockwork, from laptops and desks to coffee and internet.
- Travel Coordination: Coordinate travel and hospitality arrangements for colleagues visiting Malta from other offices.
- Vendor Relations: Manage relevant office vendor relationships.
- Problem Solving: Handle whatever unexpected problems land on your desk and solve them before they become bigger.
- Events: Organization of staff parties and family days for the whole team.
- Finance & Maintenance: Handling budgeting and accounting, and handling maintenance and repair projects.
- Logistics: Manage and assist with coordination of cross-continent shipments and orders of some staff and marketing merch.
- Leadership Support: Support the leadership team directly, anticipating needs and staying one step ahead.
- Atmosphere: Make the office a place where people can focus, even when the pace is intense.
- Project Work: Support the Office Admin team on company-wide projects.
- Front of House: Serve as the first point of contact for visitors in our Malta office and manage incoming mail.
- Business Travel: Business trips (if required).
Qualifications
- Experience: Previous experience in office management/operations is essential, or 5+ years in luxury hospitality establishments.
- Skills: Strong organizational and time-management skills.
- Technical: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Language: Excellent written and verbal communication skills in English language; Russian language will be considered an advantage.
- Core Competencies: Ability to multitask, prioritize, think strategically and work independently is essential.
- Detail-Oriented: Strong problem-solving skills and attention to detail.
Personality / Mindset
- A natural organizer who hates loose ends and loves getting things done.
- Someone who can think fast, prioritize hard, and still keep a smile when the pressure’s on.
- Confident communicator who’s not afraid to speak up.
- A decision-maker.
- Resilient, adaptable, and comfortable working with management with high expectations.
- Integrity & loyalty.
- Team player with advanced communication and collaboration skills.
- A hands-on, "can do" attitude - always looking for solutions and thinking "out of the box."
- Overachiever mentality.
- Capability to work and succeed in the fast pace and ever-changing environment.
We Offer*
- Competitive salary & performance-based bonus programs.
- Corporate benefits (choose your preferred options).
- Truly inspiring culture, pleasant and informal work environment.
- Ongoing education & training programs.
- Opportunity to network and connect in the Corporate Events.
- Global career opportunities.
*Benefits/perks can vary depending on the nature of your employment with the company and the country where you work.
