Office Manager

The Role Purpose

The Office Manager in Warsaw serves as the backbone of local operations, ensuring the Polish office runs efficiently, safely, and seamlessly on a day-to-day basis. This role bridges general administrative management, facility operations, and team culture to create a productive environment for local employees and visitors.

Reporting Line: Office Management Team Lead

Worksite: Office-based

What You Will Do

• Be the manager of the office and keep it running like clockwork.
• Manage relevant office vendor relationships.
• Organization of staff parties and family days for the whole team.
• Handling budgeting and accounting, maintenance and repair projects.
• Manage and assist with coordination of cross-continent shipments and orders of some staff and marketing merch.
• Support the leadership team directly, anticipating needs and staying one step ahead.
• Support the Office Administration team on company-wide projects.
• Serve as the first point of contact for visitors in our Polish office and manage incoming mail.
• Business trip coordination (if required).

What You Will Bring

• Previous experience in office operations or 3+ years in luxury hospitality establishments.
• Strong organizational and time-management skills.
• Expert in Google Workspace ecosystem (Docs, Sheets, Slides, Forms, and Drive management)
• Fluent Polish and English.
• Ability to multitask, prioritize, think strategically and work independently is essential.
• Strong problem-solving skills and attention to detail.

• Competitive salary that reflects your experience and the value you bring.
• Flexibility that fits your life — work from home, from our office, or a mix of both. You decide what works best.
• Flexible benefits package — choose the options that suit your life, not a one-size-fits-all bundle.
• A genuinely good place to work — an informal, collaborative culture where ideas are heard and bureaucracy stays out of your way.
• Continuous learning — ongoing training, education programs, and the support to deepen your expertise in a fast-moving industry.
• Connection beyond your desk — events that bring our teams together to network and celebrate.
• Global exposure — work side by side with talented colleagues from all over the world, across a business serving clients in 100+ countries.