Finance Administration Officer

Why this role matters

The Finance Administration Officer provides essential administrative and operational support across the Finance, Accounting and Procurement, teams and the CFO. The role manages a wide range of administrative, documentation, and financial-support activities that are critical to the smooth running of daily operations.

The position handles filing, document control, invoice processing support, vendor onboarding coordination, basic reconciliations, and preparation of payment requests, while also assisting with legal documentation workflows, KYC requirements, and submissions to authorities.

This role interacts extensively with internal stakeholders—Finance, Accounting, Procurement, Legal, Security, Business Units, CFO —and external vendors, banks, and authorities. The Finance Administration Officer ensures that documentation is accurate and complete, tasks are followed through efficiently, and processes run seamlessly across departments. The position requires reliability, attention to detail, and strong familiarity with financial documents and administrative workflows.

What you'll actually do

• Maintain organised filing systems (physical and digital) for Finance, Procurement, and Legal documents.
• Handle printing, scanning, document preparation, and arranging signatures for internal and external use.
• Coordinate submissions to public authorities (e.g., Ministry of Tourism), ensuring proper documentation and follow-up.
• Support Legal team in managing contracts, certifications, KYC documents, and onboarding packs.
• Prepare, collect, and route documents for signature and maintain clear audit trails.
• Assist in tracking legal documents, renewal dates, and compliance-related requirements.
• Contact new vendors to collect KYC and registration documentation.
• Coordinate with the Security team to initiate and follow up on vendor onboarding checks.
• Assist in invoice receiving workflows by matching incoming invoices to purchase orders in the system.
• Prepare payment request forms with complete supporting documentation.
• Contact vendors for statements, outstanding invoices, and reconciliation purposes.
• Perform credit card reconciliations and basic bank reconciliation tasks as assigned.
• Assist with VAT checklists and document preparation for VAT submissions, depending on experience.
• Work closely with the Financial Controller, Senior Financial Accountant, and CFO on administrative and financial coordination tasks.
• Support project teams, procurement, and legal teams with document flow, information gathering, and follow-ups.
• Provide general administrative support that contributes to efficient finance and corporate operation

Who we’re looking for

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Equivalent experience in audit, accounting, or administrative roles will also be considered.
• 5+ years experience in accounting firms, audit, bookkeeping, or finance administration roles.
• Familiarity with financial documents (invoices, bank statements, loan documents, credit card statements) is essential.
• Experience coordinating documentation with external vendors or authorities is highly desirable.
• Good understanding of basic accounting workflows and documentation.
• Proficiency in MS Excel and comfort with ERP/accounting systems.
• Ability to manage high-volume documentation with accuracy.
• Strong organisational and filing skills (digital & physical).
• Very strong attention to detail and accuracy in documentation handling.
• Clear and professional communication style with internal and external parties.
• Ability to prioritise tasks and manage multiple requests simultaneously.
• Dependable, proactive, and capable of following structured processes independently.
• Collaborative mindset with willingness to support different teams.

What we offer along the way:

• Competitive salary and annual performance bonus
• Full relocation support for you and your family — flights, housing, visas, and legal assistance included
• Top-tier health insurance with full family coverage — medical, dental, vision, mental health — plus life insurance for peace of mind
• Unlimited learning opportunities: external courses, English lessons, career and leadership development
• Education allowance covering school and kindergarten fees
• 21 working days of annual leave, plus public holidays and fully paid sick, maternity, and paternity leave
• Employee appreciation program: branded gifts, birthday day-offs, celebration budgets for weddings, newborns, and milestones
• Branded MINI Cooper Countryman company car and private parking
• Free in-house sports clubs, Sanctum Club gym access, and jet skis
• Access to a Corporate doctor
• Exclusive discount program with cafes, gyms, and local services
• Expat tax perks: up to 50% income tax exemption
• Support with the naturalisation process for relocated employees

What your journey looks like:

• Intro call with Recruiter (30 minutes)
• HM interview (60 minutes)
• Behavioral interview (60 minutes)

Sounds like you? Apply.

Please note: We occasionally amend or withdraw Exness jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Exness/Exness Group companies around the world. Exness Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Exness. Anyone who demands such a fee is not an authorized Exness representative and you are strongly advised to refuse any such demand.

At Exness, we're an equal opportunity employer where every individual is valued. No matter your race, color, religion, sex, national origin, sexual orientation, gender identity or disability, we welcome you. As an international fintech company, we embrace the richness of our diverse team, respecting each individual and promoting gender equality for all genders in our workforce.