Executive Assistant & Business Manager to Chief Product Officer
This hybrid role operates at both a tactical and strategic level, blending executive-level administrative management (including calendar management, travel coordination, and meeting support) with business operations and project coordination (such as tracking priorities and facilitating cross-functional communication). The position ensures the CPO’s day-to-day operations run seamlessly while helping to advance critical organizational objectives. The ideal candidate combines exceptional organizational skills with strong business acumen, thrives in a fast-paced environment, anticipates needs, connects the dots across teams, and ensures alignment and follow-through on priorities.
WHAT YOU'LL DO
Executive Support:
- Manage complex and dynamic calendars, scheduling meetings across time zones and functions to optimize the CPO’s time and priorities.
- Coordinate domestic and international travel, including itineraries, agendas, logistics, and meeting briefings.
- Prepare and process expense reports accurately and in a timely manner.
- Support meeting preparation, including agendas, briefing materials, pre-reads, and presentation decks.
- Attend select meetings to capture key notes, decisions, and follow-up actions, ensuring accountability and follow-through.
- Serve as the primary point of contact for the CPO, triaging and prioritizing incoming requests, emails, and meeting invitations.
- Manage the CPO’s “rhythm of business” (e.g., leadership team meetings, 1:1s, quarterly reviews, and offsites).
- Partner with other Executive Assistants across the leadership team to coordinate schedules, joint meetings, and company-wide events.
Business Management & Strategic Support:
- Support the execution of key Product organization initiatives by tracking action items, timelines, and deliverables.
- Help align the CPO’s priorities with broader organizational goals and ensure visibility across teams.
- Prepare materials, summaries, and presentations for executive, customer, or board-level meetings.
- Act as a connector across Product, R&D, Marketing, Sales and other teams to help streamline communication and coordination.
- Provide light project management support for select initiatives and ensure key decisions are followed through.
WHO WE'RE LOOKING FOR
- 5+ years of experience as an Executive Assistant supporting senior leaders in a fast-paced, global organization; experience supporting Product or Technology executives preferred.
- Exceptional organizational and time-management skills with strong attention to detail.
- Excellent communication skills—clear, concise, and confident in working with senior stakeholders.
- Demonstrated ability to manage sensitive and confidential information with discretion.
- Proactive, adaptable, and capable of anticipating needs and resolving issues before they arise.
- High proficiency in productivity and collaboration tools (e.g., Microsoft Office, Excel).
- Strong problem-solving skills and ability to connect the dots across teams and initiatives.
- Bachelor’s degree or equivalent experience preferred.
WHO YOU ARE
- Dependable, resourceful, and consistently one step ahead.
- Detail-oriented and organized, but also able to think strategically.
- Collaborative and professional, with a positive and solutions-oriented mindset.
- Calm under pressure, comfortable managing multiple priorities with shifting deadlines.
- Curious, growth-minded, and excited to learn the business and contribute to its success.
WHO WE ARE
A Swiss company founded in Singapore in 2003, Acronis offers over twenty years of innovation with 15 offices worldwide and more than 1800 employees in 50+ countries. Acronis Cyber Protect is available in 26 languages in 150 countries and is used by over 20,000 service providers to protect over 750,000 businesses.
Our corporate culture is focused on making a positive impact on the lives of each employee and the communities we serve. Mutual trust, respect and belief that we can contribute to the world everyday are the cornerstones of our team. Each member of our “A-Team” plays an instrumental role in driving the success of our innovative and expanding business. We seek individuals who excel in dynamic, global environments and have a never give up attitude, contributing to our collective growth and impact.
OUR INTERVIEW PRACTICES
To ensure a fair and genuine hiring process, candidates are expected to participate in interviews without the use of AI tools, automated prompts, or third-party assistance. Interviews are designed to assess individual skills, experience, and communication style and we value authentic, real-time interaction.
Use of AI or external assistance during live interviews may result in disqualification. For roles where AI skills are being evaluated, permitted use of AI tools will be clearly communicated in advance. Candidates may be asked to disable virtual backgrounds or participate in in-person interviews. All employment offers are contingent upon successful completion of applicable criminal, education and identity background checks
Acronis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, marital status, national origin, physical or mental disability, medical condition, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations and ordinances.
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