Small Claims Officer - NCR(Taguig, QuezonCity, Pasig)
Job Responsibilities
The Small Claims Officer is responsible for the end-to-end processing, filing, and monitoring of small claims cases, ensuring timely submission, complete documentation, and coordination with courts and partner institutions. ---
Key Responsibilities
1. Account Extraction & Case Preparation
o Extract and validate eligible accounts for small claims filing based on approved criteria.
o Maintain an accurate tracking list of accounts endorsed for filing.
2. Document Consolidation & Completion
o Prepare and accomplish Small Claims Form 1-SCC in the required number of copies.
o Draft and finalize Complaint Affidavits and Letters Pursuing to File Case.
o Secure, verify, and reproduce Certified True Copies (CTC) of required documents, including:
§ Loan Agreements
§ Secretary’s Certificate
§ Articles of Incorporation
§ Demand Letters
§ LBC Tracking Records
§ Business Permits
§ Representative’s Valid IDs
o Obtain certifications from concerned internal offices (e.g., FHL Office).
o Ensure completeness, accuracy, and proper pagination of all documents.
3. Notarization & Document Compilation
o Coordinate notarization of affidavits and required documents.
o Compile and organize case folders according to court standards and filing requirements.
4. Court Filing & Submission
o Personally submit small claims applications to the Office of the Clerk of Court (OCC), Hall of Justice – Taguig, within prescribed cut-off times.
o Coordinate with OCC personnel regarding filing status and procedural requirements.
5. Filing Fee Processing
o Receive and review Landbank deposit slips issued by OCC Taguig, including verification of filing fees.
o Process payment of filing fees at the designated Landbank branch within cut-off schedules.
o Return validated deposit slips to OCC Taguig and secure official receipts.
6. Case Monitoring & Coordination
o Monitor raffle schedules for branch assignment (every Monday).
o Track issuance of hearing schedules (every Friday) and record all court updates.
o Maintain organized records of filed cases, receipts, branch assignments, and hearing dates.
7. Reporting & Administrative Support
o Provide regular status updates on filed cases, pending filings, and upcoming hearings.
o Ensure compliance with internal controls, timelines, and documentation standards.
o Perform other clerical and administrative tasks related to small claims processing as required.
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Qualification Requirement
· Preferably with bachelor’s degree in legal management, Political Science, Paralegal Studies, or related field
· 2 years’ Experience in legal documentation, court filing, or administrative legal work
· Strong attention to detail and organizational skills
· Ability to handle confidential information
Job Type: Full-time
Application Question(s):
- At least 1–2 years of experience in credit investigation, field verification, or loan processing?
- Familiarity with local geography and communities on the said area?
- Ability to work independently and meet deadlines?
- Must have Own motorcycle and valid driver’s license ?
- willingness to travel extensively?
