Receptionist (part-time) (m/f/d)

Every office faces the challenge of keeping its environment user-friendly, safe and sustainable while daily demands never pause. The Receptionist role in Berlin is onsite and sits at the heart of operations, where smooth coordination and attention to detail shape the experience for everyone who enters.

You decide how efficiently the office responds to new starters, visitors and internal needs. The role connects people, processes and resources, making sure nothing falls through the cracks. The person in this role shapes the standard of professionalism and trust that defines the office.

Responsibilities

• Ensure a user-friendly, safe and sustainable office environment while addressing necessary repairs
• Offer professional reception to visitors and handle incoming phone calls, with efficient responses to inquiries and message escalation
• Conduct office orientation for new starters, including provision of work equipment and induction support
• Arrange and manage meetings or conference calls, ensuring meeting rooms are well maintained
• Administer invoice processing, approvals, payment follow-ups and assist with diverse administrative tasks
• Liaise with remote IT support and local accountant for smooth operations
• Monitor office costs and manage relationships with suppliers to ensure cost-effective contracts
• Handle all mail management tasks, from distributing incoming mail to organizing global courier shipments
• Assist in event planning and implementation, including offsite meetings, conferences and staff parties

Requirements

• Previous front of house receptionist experience
• High standard of written and spoken German and English and a good telephone manner
• Fully proficient in all Microsoft Office programs (including Word, Excel and Outlook)
• Competent user of the internet
• Ability to prioritize a busy schedule whilst maintaining excellent attention to detail
• Excellent communication and interpersonal skills with the ability to liaise with people at all levels
• Entrepreneurial spirit and forthcoming with different ideas
• Resilient, resourceful and punctual
• Positive, proactive attitude in identifying issues at the earliest opportunity and in responding to internal and external client queries
• Discretion when supporting activities and handling sensitive data