The Role
We have just opened our new office in Hong Kong and are looking for an Office Manager to make it run smoothly every day. You will be the first person our employees, clients and partners meet when they walk through the door, and the one who makes sure everything around them simply works.
Beyond daily operations, you will play a key part in the life of the office: client and partner visits, leadership trips, corporate events and summits. Several major events are already planned for the coming months, so you will be hands-on from day one. This is a great opportunity to shape a new office from the very beginning and set the standard for how it looks, feels and operates.
What You'll Do
Manage day-to-day office operations, facilities and workplace services, ensuring a professional and consistently client-ready environment.
Manage relationships with the landlord, building management, utilities, vendors and service providers.
Coordinate procurement, office supplies, furniture, maintenance, repairs and office improvements.
Coordinate with IT on employee equipment, workplace setup, access and meeting-room technology.
Liaise with relevant local authorities and external providers on office-related matters.
Provide operational and technical support for client meetings, conferences and corporate events, coordinating room setup, catering, vendors, AV/video-conferencing equipment and on-site logistics.
Provide on-site support during events and ensure any facilities, technical or vendor issues are resolved promptly.
Support visits of clients, partners and senior management, maintaining a high standard of workplace and guest experience.
What We're Looking For
1-3 years of experience in Office Management / Facilities, preferably in an international and client-facing environment.
Strong practical experience in facilities, procurement, landlord and vendor management.
Experience supporting corporate events, conferences and client meetings, including their operational and technical setup.
Strong organisational skills and ability to manage multiple priorities and suppliers independently.
Professional communication skills and a strong service-oriented approach.
Fluent English, written and spoken
Cantonese and/or Mandarin is a plus
Right to work in Hong Kong without visa sponsorship
Availability to start at short notice is a strong advantage
What We Offer
Permanent local employment contract with salary paid in HKD
The chance to set up and shape a brand-new office from the start
Close work with the leadership team, clients and partners
Multicultural working environment in a fast-growing global fintech
Vacation, sick leave and paid holidays
Company-provided laptop
Corporate Claude license
A company-funded learning budget to keep growing your skills and your career
