Legal Operations Specialist – Brazil

 The Legal Operations Specialist supports the legal department by driving operational efficiency, financial control, and process improvement. This role focuses heavily on legal budget management, vendor coordination, contract support, and compliance with financial and procurement procedures. Working closely with Legal, Finance, and external providers, the specialist ensures transparent cost control, effective legal workflows, and well-maintained legal tools and documentation, while also contributing to team development and collaboration initiatives.

NOTE: ONLY CVs in English will be accepted

• Budget Management

Planning and Allocation: Develop, consolidate, and allocate the annual legal budget. Coordinate with department heads to understand budgetary needs and constraints.Expense Tracking and Analysis: Track, analyze, and forecast legal expenses to ensure adherence to the budget and identify cost-saving opportunities. Generate regular financial reports detailing budget performance and variances.Collaboration: Work with the finance team to ensure alignment on budgetary matters, financial reporting and any necessary adjustments

• Vendor Management 

Purchase Requisitions: Handle purchase requisitions in ERP system, ensuring compliance with internal procedures and policies.Contract Management: Negotiate and manage contracts with external legal service providers.Vendor Onboarding: Oversee the onboarding of new vendors and ensure compliance with company policies and guidelines.Billing: Work with external law firms and vendors to resolve billing discrepancies and improve billing processes.

• Process Management

Efficiency Improvement: Identify inefficiencies in current legal processes and recommend improvements.Implementation: Implement streamlined processes to enhance productivity, efficiency, and compliance.Monitoring: Monitor and evaluate the effectiveness of process improvements.

• Knowledge Management

System Maintenance: Maintain and update legal knowledge management systems with current documentation and information.Resource Development: Develop and maintain user-friendly templates, forms, and documents to facilitate legal operations.Access and Accuracy: Ensure the legal team has easy access to accurate and up-to-date resources and guidelines.Best Practices: Promote best practices for knowledge sharing within the legal department.

• Legal People & Culture

Team Culture: Foster a positive and collaborative culture within the legal team through events and team-building activities.Training Programs: Organize training and development programs for the legal team.Employee Engagement: Support initiatives to enhance employee engagement and professional growth.

• Bachelor’s or Master’s degree in Legal, Finance, Business Administration, or a related field.
• Experience in a legal operations role or a similar operational capacity.
• Excellent English communication and collaboration skills (B2 or higher). 
• Strong knowledge of financial planning, budgeting, and forecasting.
• Understanding of legal principles, practices, and terminology.
• Familiarity with enterprise resource planning systems (e.g., NetSuite, SAP, Oracle).
• Experience with legal technology software and tools (e.g., contract management systems, e-billing platforms, document automation tools, legal analytics tools).
• Proficiency in Excel and other data analysis tools.
• Analytical Thinking: Apply logical reasoning and critical thinking to analyze legal issues and make informed decisions.
• Attention to Detail: Maintain a high level of accuracy in managing legal documentation and processes.
• Multitasking: Manage multiple projects and tasks efficiently.
• Collaboration: Work effectively with cross-functional teams and stakeholders.
• Communication: Excel in verbal and written communication for effective collaboration.
• Problem-Solving: Demonstrate strong problem-solving abilities.
• Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced environment.
• Time Management: Excellent time management skills to prioritize tasks and meet deadlines.

• Competitive compensation package including comprehensive medical, dental and life insurance coverage;
• Meal allowance;
• Enjoy a collaborative and supportive work environment where new ideas and perspectives are encouraged and valued;
• Have the opportunity to make a significant impact on the company and the industry as a whole;
• Partially or fully paid additional training courses, including English classes, and regular external and internal training.