Lead Project Administrator
We are seeking an experienced Lead Project Administrator to oversee PMO services, financial governance and project coordination activities. The ideal candidate will serve as the central point of contact between stakeholders and vendor PMO teams, ensuring quality oversight, audit readiness and adherence to established standards across all project workstreams.
Responsibilities
- Oversee financial governance, forecasting, budgeting and actuals validation
- Perform variance analysis across Plan, Forecast and Actuals
- Manage UBM and budget requests, approvals and closures
- Deliver monthly financial reporting and ensure audit readiness
- Coordinate vendor contract financials and IT-side vendor activities
- Handle onboarding and offboarding coordination along with access governance
- Track and report on resource allocation while maintaining audit-ready records and compliance
- Maintain RAID logs covering Risks, Actions, Issues, Decisions and Dependencies
- Collect project status inputs and track overall progress
- Prepare decks, reports and governance meeting materials
- Apply PMO standards and templates to ensure consistency and audit readiness
- Provide overall PMO coordination, quality oversight and supervise service quality, risks and capacity as a single point of contact between client and vendor PMO team
Requirements
- 8-10 years of overall IT industry experience
- Expertise in financial management including forecasting, budgeting and variance analysis
- Proficiency in UBM processes, budget approvals and monthly financial reporting
- Background in vendor contract financial coordination and IT-side vendor management
- Skills in resource management covering onboarding, offboarding and access governance
- Competency in maintaining RAID logs and tracking project status
- Knowledge of PMO standards, templates and governance reporting
- Capability to prepare executive decks, reports and governance meeting materials
- Understanding of audit readiness and compliance record-keeping
- Familiarity with service coordination, quality oversight and capacity supervision
