Executive Assistant

Superhuman offers a dynamic hybrid working model for this role. This flexible approach gives team members the best of both worlds: plenty of focus time along with in-person collaboration that helps foster trust, innovation, and a strong team culture.

Superhuman team members in this role must be based in the San Francisco Bay Area, and they must be able to collaborate in person three days per week.

Grammarly is now part of Superhuman, the AI productivity platform on a mission to unlock the superhuman potential in everyone. The Superhuman suite of apps and agents brings AI wherever people work, integrating with over 1 million applications and websites. The company’s products include Grammarly’s writing assistance, Coda’s collaborative workspaces, Mail’s inbox management, and Go, the proactive AI assistant that understands context and delivers help automatically. Founded in 2009, Superhuman empowers over 40 million people, 50,000 organizations, and 3,000 educational institutions worldwide to eliminate busywork and focus on what matters. Learn more at superhuman.com and about our values here.

We’re looking for an Executive Assistant to support senior leaders across the company and help move some of our most cross-functional, high-impact initiatives forward. This role is based in our San Francisco hub and requires in-office presence 3 times per week.

As an Executive Assistant, you’ll be a strategic and operational partner — not just managing logistics, but helping leaders stay focused, prepared, and connected to what matters most. You’ll work at the intersection of company-wide priorities and functional execution, gaining exposure to executive-level strategy and decision-making.

As an Executive Assistant, you will:

• Manage complex calendars, coordinate travel logistics, organize inboxes, submit expenses, and ensure seamless day-to-day execution.
• Prepare materials for key meetings — including talking points, briefing documents, and polished decks — to help leaders engage with insight and confidence.
• Track and manage cross-functional action items to ensure follow-ups are completed and initiatives stay on track.
• Manage communication between leaders and other internal or external stakeholders, liaising with executives, partners, and team members across the company.
• Plan and orchestrate work to ensure leaders’ priorities are met, organizational goals are achieved, and best practices are upheld.
• Support the broader leadership team by stepping in on projects, meetings, and org-wide initiatives that benefit from logistical or strategic support.
• Handle sensitive information with a high degree of professionalism, discretion, and emotional intelligence, maintaining trust and integrity at all times.

We are looking for a highly capable and forward-thinking Executive Assistant who thrives in fast-paced, ever-evolving environments. The ideal candidate brings a unique combination of operational excellence, strategic acumen, and emotional intelligence to support the leader in achieving maximum impact.

Success in this role will come naturally if you:

• Has 5+ years of professional experience, and 3+ years of experience supporting senior leaders, ideally in fast-paced, high-growth, or startup environments.
• Think in systems and enjoy simplifying complexity — with the ability to build intuitive, effective tools (like a well-crafted Coda doc) that drive clarity and alignment.
• Experience drafting and sending communications on behalf of executives, with a strong ability to operate effectively in asynchronous environments.
• Act as a true force multiplier for executives — anticipating needs, managing details, and creating leverage in every interaction.
• Remain calm, resourceful, and solution-oriented in the face of ambiguity or rapid change, always bringing a steady, thoughtful approach to problem-solving.
• Communicate with clarity and empathy, both in writing and in person, helping to refine and elevate the leader's voice in internal documents and presentations.
• Care deeply about people and team culture, and are energized by helping high-performing teams stay connected, aligned, and effective.
• Has a demonstrated ability to work independently with minimal guidance, proactively manages tasks and priorities across multiple projects, analyzes and executes work efficiently, collaborates effectively with cross-functional teams, and thrives in fast-paced, results-driven environments.

Superhuman offers all team members competitive pay along with a benefits package encompassing the following and more:

• Excellent health care (including a wide range of medical, dental, vision, mental health, and fertility benefits)
• Disability and life insurance options
• 401(k) and RRSP matching
• Paid parental leave
• 20 days of paid time off per year, 12 days of paid holidays per year, two floating holidays per year, and flexible sick time
• Generous stipends (including those for caregiving, pet care, wellness, your home office, and more)
• Annual professional development budget and opportunities

Superhuman takes a market-based approach to compensation, which means base pay may vary depending on your location. Base pay may vary considerably depending on job-related knowledge, skills, and experience. The expected salary ranges for this position are outlined by compensation zone and may be modified in the future.

At Superhuman, we value our differences, and we encourage all to apply—especially those whose identities are traditionally underrepresented in tech organizations. We do not discriminate on the basis of race, religion, color, gender expression or identity, sexual orientation, ancestry, national origin, citizenship, age, marital status, veteran status, disability status, political belief, or any other characteristic protected by law. Superhuman is an equal opportunity employer and a participant in the US federal E-Verify program (US). We also abide by the Employment Equity Act (Canada).