Ethics and Compliance Operations Specialist

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

The role

The Ethics & Compliance Operations Specialist will support the operational effectiveness, scalability, and continuous improvement of Nebius’ global Ethics & Compliance program.

This role is ideal for someone who combines a solid compliance foundation with strong operational, analytical, and process-improvement skills. You will help optimize compliance workflows, improve tooling and automation, support reporting and controls, and ensure the function operates efficiently and smoothly in a fast-growing international environment.

You will work closely with Ethics & Compliance, Legal, HR, IT, Finance, Sales, and business teams to ensure compliance processes are practical, scalable, well-documented, and integrated into day-to-day business operations.

Your responsibilities will include:

Compliance Operations & Process Optimization

• Design, implement, and continuously improve compliance workflows and operational processes across the Ethics & Compliance function.
• Evaluate current workflows and identify opportunities to improve efficiency, consistency, scalability and cross-functional collaboration.
• Support operational management of compliance activities including intake, approvals, tracking, documentation, follow-ups, and evidence collection.
• Help develop and maintain compliance playbooks, templates, guidance materials, registers, and internal process documentation.
• Maintain process documentation, ownership matrices, trackers, and audit-ready operational records.
• Improve the user experience of compliance processes by helping make workflows, forms, and operational guidance clear and easy to use
• Help standardize compliance processes, templates, and operational practices across the function

Systems, Tooling & Automation

• Support ownership and day-to-day administration of existing compliance tools, workflows, and platforms, ensuring they are configured, adopted, and used effectively across the Company.
• Support implementation, optimization, and adoption of compliance systems, workflow automation, dashboards, and reporting tools
• Gather business and compliance requirements and translate them into workflow, system, and reporting requirements.
• Partner with IT and business teams to improve integrations and data flows between compliance and internal systems.
• Lead and execute change-management activities, ensuring smooth adoption of new processes, tools, and ways of working.
• Support AI-enabled operational initiatives and process improvements within the Ethics & Compliance function
• Maintain internal knowledge bases, process maps, operational procedures, and operational guidance resources.

Monitoring, Controls & Reporting

• Support operational monitoring of compliance activities, workflows, and controls, including tracking, documentation, and evidence collection.
• Maintain compliance registers, trackers, dashboards, and operational reporting materials.
• Track key operational metrics and support data collection for management reporting and continuous improvement initiatives.
• Help ensure accuracy, consistency, and completeness of compliance data across systems and workflows.
• Support preparation for audits, internal reviews, and operational assessments.

Training & Awareness Operations

• Coordinate operational aspects of compliance training and awareness activities, including scheduling, tracking, reminders, and completion reporting.
• Support maintenance and organization of training materials, communications, FAQs, and internal guidance resources.
• Help standardize and improve training administration processes, completion tracking and employee acknowledgment processes.

Cross-Functional Collaboration & Change Management

• Work closely with Ethics & Compliance, Legal, HR, Procurement, Sales, Finance, and IT teams to streamline and standardize compliance-related workflows.
• Support rollout and adoption of new tools, workflows, templates, and operational processes.
• Help business teams navigate operational compliance processes in a clear, practical, and user-friendly way.
• Contribute to process documentation, knowledge management, and operational consistency across the function.

We expect you to have:

• Degree in business, law, compliance, operations, risk, or a related field.
• At least 5 years of experience in compliance operations, legal operations, risk operations, project/process management, or a related operational role.
• Experience working within a corporate compliance, legal, governance, or operational environment.
• A process-oriented problem solver who enjoys building structure, clarity, and efficiency.
• Working knowledge of core compliance processes such as COI, ABAC, third-party risk sanctions basics, gifts & entertainment, training operations, or policy management.
• Experience working with workflow tools and operational platforms such as Jira, Confluence, Slack, ServiceNow, SharePoint, Excel/Google Sheets, or similar systems.
• Experience supporting or implementing process optimization, automation, or operational improvement initiatives.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong communication and stakeholder-management skills.
• Structured, proactive, hands-on, and pragmatic mindset.

It will be an added bonus if you have:

• Experience with compliance, screening, workflow automation, or GRC tools (e.g., OneTrust, Dow Jones, Gatekeeper, ServiceNow, or similar platforms).
• Exposure to COI, third-party risk management, ABAC, gifts & entertainment, sanctions, training operations, or policy management processes.
• Experience supporting dashboards, reporting automation, or data analytics initiatives.
• Experience in a fast-paced, international, listed, or tech environment.
• Interest in AI, cloud infrastructure, and technology-driven compliance operations.

Benefits & Perks:

• Competitive compensation
• Career growth and learning opportunities
• Flexibility and ownership
• Collaborative and innovative culture
• Opportunity to work on impactful AI projects
• International environment and talented teams

What's it like to work at Nebius:

Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI

Equal Opportunity Statement:

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.

If you need accommodations during the application process, please let us know.